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How to Manage User Permissions

Date: February 13th, 2014

In situation when there are more than one individual engaged in shop handling operations, you might need to control the processes by granting Zen Cart access permissions to log in for particular staff members. It will not only help you to better arrange the work, but if there occur some faulties, you will right away know it, checking what employee is in charge of what area of your shop.

For the described above reasons, there is Zen Cart access management section in Store Manager for Zen Cart. It allows you to create management roles with accessibility only to predetermined information sections of your store. This way you can contribute to better allocation of management resources and provide involved people with individual access details.

Let’s see what procedure involves and see how to set up Zen Cart access control.

Access Control

All the access management activities you can take advantage of, are available in the drop-down showing after clicking little 'padlock' icon at the top top of the program.

zen cart access permissions
zen cart access permissions

Users and Permissions

After choosing this option, you will see information message notifying you that this action will create new table in your database, where all the details on user roles and their accounts will be stored. This is absolutely safe and won’t negatively affect your database.

After that you will see new window with 2 sections - Users and Roles.

Let’s begin from Role, indicating its name and giving accessibility permission to it. It is advisable to create Roles first, when you need to allocate the same privileges to a few workers.

Basically, you need to indicate role name and check boxes with manager privileges (each box allows to view and modify appropriate section of Store Manager and information there).

zen cart access permissions
zen cart access permissions

For example, you are shop proprietor and you are also working with a few other people. They are including new goods, upgrading stock, other ones are creating discounts for more sales, and there are also the ones whose obligations are to protect information by executing back ups.

In this case, beside of Administrator role with all privileges (for store owner), you need to create accounts for other employees. Let us say, Content Managers will import/export items, modify product&categories, images, run Store Diagnostics etc. Sales persons will have access to discounts, customers and e-mail sections. Tech staff can take care about back-ups only.

When roles with permissions are created, you can proceed with creating accounts for employees or partners. For each there will be separate username and pass, but different users have share the same role (permissions to data).

zen cart access permissions
zen cart access permissions


This functionality makes possible to login or logout to/from particular account without reloading the application.

Remove Protection

If you have second thoughts on Zen Cart access management and would like to remove all roles (beside of administrator access) and accounts assigned to them, there is no need to dig in database tables. You can simply make use of “Remove Protection” option.

Zen Cart access control option is a must for store that is handled by multiple employees or partners. Make your e-business operations more targeted, assigning employees access permissions.

By Maria Kvasnytska

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